Conditions of Entry



St Chad’s Hall, Roslin Road, Irby – from 10.00am to 5.00pm


Due to problems experienced in persuading members to volunteer to assist at previous exhibitions, it is now a requirement that all entrants MUST volunteer at least one hour to assist with this exhibition.

1. MEMBERS may enter up to 4 framed pictures, plus 2 unframed pictures, 6 craft items, and one craft exhibit of up to 10 single fold cards. Cards must be hand painted or crafted by the member and must not contain images to which a copyright exists elsewhere. Printed cards or photo images are not acceptable.

2. ENTRY FEES A single fee will be charged for each category, regardless of the number of items in the category submitted. Fees are payable on delivery of the exhibit on the day before the exhibition. (Please pay by cash or by using our card reader). 
FRAMED: ​​Up to 4 framed pictures​​ £4
UNFRAMED:​​Up to 2 unframed pictures​​ £2
CRAFT:​​​Up to 6 craft items​​ £4
PAINTED CARDS:​Up to 10 individual cards​​ £2


TRIPTYCHS and other composite groups (SEE ITEM 7 BELOW) £4
(Note: Not for Sale items {NFS] are included in the above)

3.​All work must be the member’s ORIGINAL unaided work and must not contain images to which a copyright exists elsewhere.  Prints of original works or copies of work by other artists are not accepted. The Committee retains the right to exclude work from display for any reasons, including lack of space or poor framing.

4.​Exhibits should not have been shown at any previous Irby Artists’ Association Exhibition.

5.​A commission of 15% of the price of all works sold at the exhibition will be deducted and paid to Irby Artists’ Association. Prices for exhibits must be in whole Pounds (£), except for individual cards which may be priced to the nearest £0.50p.

​6.​Picture frames should be fitted with D rings, set one third down. NO OTHER FORM OF FITTING WILL BE ACCEPTED. The cord MUST be well knotted, tight, and NOT visible above the frame when hung.   

​​7. Members may display up to 4 framed pictures of maximum dimensions (including frame) of 30“x 24” OR may display a single oversize picture of up to 40” wide x 30″ (including frame).  Composite works of two or more units (e.g. triptychs, etc.) will be displayed with a minimum of 1” separation between each unit.  The combined dimensions of a composite group (including the separations) must not exceed 40” wide x 30” as per above.  Unframed pictures will be displayed in a ‘Browser’ rack.

8.​Unframed pictures MUST be secured within a card mount and must not exceed 20ins by 16 ins (508mm x 406 mm) including the mount.    It is recommended that unframed pictures MUST be protected with clear cellophane.

9.​Each exhibit must be clearly labelled on the reverse with: – ARTIST NAME, TELEPHONE No., EXHIBIT TITLE, PRICE (or marked ‘NFS’ if Not For Sale). Titles should not exceed 25 characters, incl. Spaces.  

10.​Boxed canvas paintings will be classed as framed paintings. Hanging fittings should not be visible on the sides.

11.​Although great care will be taken of all works submitted, the organisers do not accept liability for loss of, or damage to, any work howsoever caused.  It is the responsibility of each artist to insure against loss or damage.  All pictures and craft items submitted for exhibition must be placed on display only by the person or persons appointed by the Committee for that purpose.

Exhibits and Entry Fees –will be accepted on Friday 25 NOVEMBER between 3.30pm and 6.30 pm.  


Collection of Unsold works – Saturday,26 November. Between 5.00 pm and 5.30 pm. 

All enquiries to: Alan McMahon  0151 670 1680 ​Email: almac48@virginmedia